Agenda
Parish Council Meeting
Please be advised that Parish Council Meeting will take place at Hanbury Memorial Hall at 7.30pm
Monday 11th July 2022
A G E N D A
- Apologies for absence.
- Declarations of Interest
- Chair’s Welcome
- Public Forum
- Minutes of the Meeting of the Parish Council held on 16th May 2022. Available online or by request to clerk
- Matters arising from those minutes
- Review Planning Applications.
- Receive Borough and County Councillors reports
- To discuss an additional Budget setting meeting in December 2022
- To discuss potential projects for the CCF Member Funding
- To discuss and agree next steps on grounds maintenance/lengthsman arrangements
- To review and approve the updated Asset Register
- To review and approve the updated Standing Orders
- To review and approve a document detailing Hanbury Parish Council’s procedure for Operation London Bridge
- Clerk’s Report: to include banking changes & finance & correspondence received
- Councillors Reports
Date of Next Meeting –12th September 2022
Parish Council information can now be found online at – hanburyparishcouncil.org.uk
Minutes
Minutes of the Meeting of the Hanbury Parish Council – Monday 11th July 2022
Present;
Councillors Cllr Hendon, Cllr Gregson, Cllr Tyson; Cllr Iball; Cllr Philp
Also present C Holmes; 1 Parishioners
- Apologies for absence
Cllr Harrison; Cllr Bailey; Cllr White; Cllr Hudson
- Declarations of Interest
None
- Chair’s Welcome
The Chair extended thanks to the Queen’s Jubilee committee for a fantastic day celebrating the Platinum Jubilee. Thanks, were also given to the Memorial Hall Volunteers for their support on the day, to the Townlands Charity for the funds allowing for the purchase of the Commemorative Mugs and lastly to all the volunteers who helped to ensure the playing field was open in time. The Chair went on to say that it was great to see a mix of residents pulling together for the village and an article, which is currently published on the Hanbury Parish Council website and will be featured in the upcoming August edition of the Parish Magazine, offers further gratitude for all the help received. Lastly, The Chair mentioned the wonderful event held at the Cricket Club which was a huge success.
Further recognition was given to all the volunteers who are continuing to look after the playing field, the pathways in the village and the local signs. The Chair has received some wonderful feedback from children playing on the new equipment and from local parents alike. It was noted that residents have continued to maintain their properties with hedges being cut back to allow for easy and safe access to pedestrians, except for one property, who have now been asked to complete this work.
Lastly, a recent SPCA bulletin detailed a survey to ensure that parish councils are dementia friendly. Cllr Gregson agreed to ensure this is completed and to feedback to the Cllrs with any findings.
Action; Cllr Gregson to complete dementia friendly survey and feedback at the September meeting.
- Public Forum
Parishioner raised an issue with overgrown hedges from the bottom of Hanbury Hill and along Fauld Lane. These hedges force pedestrians on the road and are therefore a health & safety concern. It was agreed that the Parish Council would write to the resident asking them to be trimmed.
Action: Clerk to send letter to Parishioner regarding the trimming of hedges.
- Minutes of the Meeting of the Parish Council held on 16th May 2022
All agreed to be a true record of the meeting
Action: Clerk to convert to upload to website
- Matters arising from those minutes
None
- Review Planning Applications.
| Planning number | Premises | Planning requested | Comments by HPC | Decision |
| P/2022/00311 | Kingstanding Hall, Burton Road, Needwood, Staffordshire, DE13 9PE | Erection of two detached outbuildings for storage and home office | Revised scheme entered | |
| P/2022/00365 | Land at Lancaster Park, Newborough Road, Needwood, Burton Upon Trent, DE13 9PD | Erection of a detached building to form two industrial units (Use Classes B2 and B8) (Revised Scheme | Permits |
| P/2022/00228 | The Cottage, Fauld Lane, Coton In The Clay, Staffordshire, DE6 5GY | Crown raising of 3 lime trees (T1, T2, and T3) along roadside to statutory clearance over the road of 5.2m and removal of epicormic growth from 7 lime trees (G1 of TPO 48) | Permits | |
| P/2022/00451 | Sycamore Farm, Chapel Lane, Hanbury, DE13 8TR | Demolition of part of existing building to facilitate the erection of a part two storey, part single storey front, rear and side extensions, replacement roof to existing dwelling, conversion of existing barn to additional living accommodation and erection of a link extension and demolition of existing barn. | Registered | |
| P/2022/00292 | Cross Plains , Newborough Road, Needwood, Staffordshire | Change of use from agricultural storage building to offices (Class E) with associated alterations, including installation of septic tank and parking provisions | Registered | |
| 023829DW | Wildlife and Countryside Act 1981 – S53 Application – For the addition of a byway open to all traffic | SK 1720 2791, junction of footpath Hanbury 26 and Martin’s Lane to SK 1735 2809, junction of Martin’s Lane and Hanbury Hill – STA-0421 | Information sent | |
| P/2022/00473 | Saltbrook Farm, Saltbrook Lane, Coton In The Clay, Staffordshire, DE6 5GY | Erection of a part single and two storey side extension with rear balcony | Refuses | |
| P/2022/00503 | Kingstanding Hall, Burton Road, Needwood, Staffordshire, DE13 9PE | Erection of a detached 3 bay garage (Revised Scheme) | Permits | |
| P/2021/01381 | 3 Fauld Lane, Coton In The Clay, DE6 5GY | Fast track Appeal against the Refusal of planning Permission for the erection of a detached garage/workshop at the front of the property | New Appeal |
| P/2022/00480 | Ye Olde Blackbrook Farm, Anslow Road, Hanbury, Staffordshire, DE13 8TX | Erection of two storey side and single storey rear extensions | New | |
| P/2021/01381 – No comments to be added by the Parish Council P/2022/00480 – No comments to be added by the Parish Council Action; Cllr Tyson to contact ESBC for clarity over highways consultation |
- Receive Borough and County Councillors reports
In a conversation prior to the meeting, Cllr Hendon discussed with Cllr Hudson any business currently outstanding. Cllr Hudson raised that the town project has not yet been signed off due to the current change in government.
Cllr Tyson discussed the information from Lisa Hall regarding the traffic regulation order for the upcoming change in speed limit. This process is expected to take anything between 6-9 months.
Cllr White has also been working closely with Staffordshire County Council Highways to ensure all pothole work is completed.
Action; Clerk to report any potholes that are still outstanding
- To discuss an additional Budget setting meeting in December 2022
It was agreed to hold an additional budget setting meeting on 12th December to review the precept for 2023/2024
Action; Clerk to add to December agenda
- To discuss potential projects for the CCF Member Funding
Options as to what projects are currently underway within the village that could be supported by CCF member funding was debated. Gateway signage was further discussed to reinforce the speed limit.
Action; Clerk to look at costs for gateway signage and installation
- To discuss and agree next steps on grounds maintenance/lengthsman arrangements
Discussion was undertaken regarding the work that needs to be completed within the village. It was agreed that it is imperative for the Closed Churchyard work to remain as part of the ground’s maintenance contract as well as most of the playing field work.
Cllr Hendon wanted to ensure that necessary work was under contract to ensure that volunteer residents didn’t feel overwhelmed or under pressure to take on roles such as cutting the playing field in full. There was extensive discusson around the village green and what elements of that could be completed by volunteers however it was also raised that Health & Safety could be a concern with parishioners undertaking major roles and hence making significant changes to the maintenance contract would be difficult
It was debated as to what should remain as part of the contract with a decision that grass cuttings on the playing field need not be collected going forward and to include a potential reduction in the volume of strims that take place. Cllr Iball suggested that an outside body such as SPCA may offer guidance on this matter.
It was decided from this that Cllr Tyson and the clerk would work together to review what work is completed throughout the year and what is necessary for the 2023 tender document. This will then allow for a new contract to be completed and reviewed at the September meeting.
Councillors are very aware that the cost of any new tender is likely to be significantly higher than the current arrangements and reluctantly concluded that a rise in the precept will be the main way of funding this additional cost for the village.
Low level maintenance jobs previously completed under the lengthsman contract could be the area where volunteers may be used and give the opportunity for some cost savings.
Action: Clerk to contact SPCA for any advice.
Clerk to contact Bloomin Gardens for clarification on what the volume of strimming currently is.
Clerk & Cllr Tyson to review grounds maintenance contract
- To review and approve the updated Asset Register
The Asset Register was reviewed and approved by the parish council.
Action: Clerk to update the website
- To review and approve the updated Standing Orders
The Standing Orders were reviewed and approved by the parish council
Action: Clerk to update website
- To review and approve a document detailing Hanbury Parish Council’s procedure for Operation London Bridge
It was agreed to proceed with the Operation London Bridge policy. It was agreed to purchase book of condolence up to the value of £30.00
Action; Clerk to purchase Book of Condolence
- Clerk’s Report: to include banking changes & finance & correspondence received
- CORRESPONDENCE & ONGOING MATTERS
Confirmation that 2023 will be an election year for Cllrs
Liaise with Bloomin Gardens regarding the 10% increase
AGAR sent to Mazars & on both the website & the noticeboard
Queens Canopy survey updated
Prices received from playground inspection companies
Register of interests sent off and, on the website
London Bridge document created
Playing Field equipment added to the asset register
Correspondence – A thank you from Bloomin Gardens
Correspondence – Regarding ownership of the lychgate
Action; Clerk to instruct Wicksteed to complete the playground inspection
- FINANCE
Review budget tracker
Bank Balance as of 30th June 2022
| Treasurer Account (00198773) | £25,720.72 |
| Instant Account (07215991) | £1031.69 |
| TOTAL | £26,752.41 |
- Councillors Reports
Cllr Tyson discussed ownership of the lychgate in the churchyard. A decision was made to await confirmation from the diocese.
Cllr Hendon raised the issue of weeds surrounding the Bus Shelter. The council agreed to report the issue using the MyStaffs App. Should this not be completed it was agreed for the council to purchase the weed killer and a parishioner with a spraying licence would complete the work,
Action; Clerk to report the weeds on MyStaffs App
Meeting Closed: 21.07pm
Date of next Parish Council Meeting:
7.30pm on Monday 12th September 2022
Parish Council Information can be found on the internet at – https;//www.hanburyparishcouncil.org.uk