1. Apologies for absence.
2. Declarations of Interest.
3. Chair’s Welcome
4. Public Forum
5. Minutes of the Meeting of the Parish Council held on 13^th September. Available online or by request to clerk
6. Matters arising from those minutes
7. Review Planning Applications.
8. Receive Borough and County Councillors reports
9. To agree on the budget and precept request for 2022/2023
10. To agree on meeting dates for 2022
11. To consider the quote in relation to completion of phase 2 of the Tree Survey
12. To provide an update on the meeting held on 28^th October with Staffordshire County Council in relation to Highways in Hanbury
13. To discuss updating the notice boards
14. Approval of the updated General Privacy Policy, GDPR Policy and Media Policy
15. To discuss & approve potential environmental work on the village pond
16. To provide an update on the play park and review quotes for potential suppliers
17. CONFIDENTAL ITEM – To agree review of Clerk Remuneration
18. Councillors Reports
19. Clerk’s Report: to include banking changes, finance & correspondence

Present;
Councillors Cllr Hendon, Cllr Tyson, Cllr Iball, Cllr Gregson, Cllr Harrison; Cllr Bailey
Also present C Holmes; 2 Parishioners

1. APOLOGIES FOR ABSENCE
   Cllr White

• DECLARATIONS OF INTEREST
  None

• CHAIR’S WELCOME
  Chairman offers a welcome to all. Accessibility of website information from ESBC discussed. Continuing to receive updates on the Queen’s Jubilee & confirmation of village celebrations taking place was given. Discussions took place as to location of the event & prospective road closure, ensuring that a Parish Council representative is part of the decision making. Cllr Bailey agreed to take on this role. Chairman informed of support received from Townlands Charity for both the playing field & upkeep of the defibrillator with an ongoing commitment to support this annually.   It was confirmed that Cllr Bailey will be attending the remembrance service on behalf of the parish council. Chairman thanked Colin & Linda Redfern for all the hard work undertaken in the village.

Action; Clerk to ensure that we are compliant with all website accessibility.

• PUBLIC FORUM
  Parishioner wanted to provide an update on issues regarding planning breaches for the campsite at The Cock Inn. Parishioner has reported concerns to planning officer at ESBC, MP & SCC. These breaches include cars parking in the no parking zone and the gate, which is supposed to be locked between 10pm-8am, being left open. The lighting on the toilets has also been raised as they do not have planning permission but it was explained that these have now been turned off since the letter was written. Further concerns rose about the mixed messages & confusing information regarding who to approach & if families are allowed on the site as some noise issues present. No emergency number was given to the residents but this has now been rectified.  Cllr Hudson has explained that he needs to be part of this correspondence to ensure that he is aware of the issues that are being raised.

• MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 13^TH SEPTEMBER 2021
  All agreed to be a true record of the meeting

Action; Clerk to convert to upload to website

• MATTERS ARISING FROM THOSE MINUTES
  None

• REVIEW PLANNING APPLICATIONS

P/2021/00641	Land off Oakfields Road, Hanbury, Staffordshire, DE13 8TP	Reserved Matters application relating to P/2018/01265 for the erection of a detached dwelling including details of access, appearance, layout and scale		REGISTERED
DX 712 320		Confirmation of Public Path Diversion Order in respect of Public Bridleway No12 Hanbury Parish		REGISTERED
P/2021/01102		Consultation – Planning application No. SCC/21/0016/PNOPD for Prior Notification of the proposed demolition of the ‘ablutions’ building, Fauld Mine Tutbury Staffordshire		REGISTERED
P/2021/01093	Land at the end of Meadow View Close, Hanbury, Staffordshire	Application under Section 73 of the Town and Country Planning Act 1990 for the variation of Condition 8 of P/2018/01265 relating to the outline application for the erection of one dwelling with all matters reserved by way of a new turning and parking area	No objections presented	PERMITS
P/2021/01112	Land to the North of the Drive to, Kingstanding Hall, Burton Road, Needwood, Staffordshire, DE13 9PE	Change of use to equestrian and erection of stables, tack room, store room and formation of manege for private use only		PERMITS
P/2021/01136	Coton Hall, Fauld Lane, Coton In The Clay, DE6 5GY	Felling of one Lime tree (T105), reduce and rebalance Yew tree by approx 2-3m (T104), reduce Yew tree side growth back to fence line, approx 2m and cut to clear phone lines by 50cm passing through the canopy (T113) TPO 43	No objections presented	GRANT CONSENT
P/2021/01142	Part of Coulters Hill Farm, Kingstanding, Needwood, Burton upon Trent, DE13 8TL	Reserved Matters application for the erection of an agricultural workers dwelling including details of appearance, landscaping, layout and scal		REGISTERED
P/2021/01040	Hanbury Wedding Barn, Parsons Brake Farm, Burton Road, Hanbury, DE13 8TN	Siting of 14 chalets to provide overnight accommodation and 1 chalet to provide a meeting room	Support given: Concern Raised with parking & traffic	NEW
P/2021/01154	Lower Castle Hayes Farmhouse, Belmot Road, Burton-on-Trent, DE13 9PH	Listed Building Consent for the replacement of the existing timber windows with double glazed timber framed windows and some changes to the window desig	No objections presented	GRANTS
P/2021/01157	Lane End Field, Pipey Lane, Newborough, Staffordshire	Erection of a stable block	No objections presented	NEW
P/2021/00641	Land off Oakfields Road, Hanbury, Staffordshire, DE13 8TP	Reserved Matters application relating to P/2018/01265 for the erection of a detached dwelling including details of access, appearance, layout and scale	No objections presented	APPROVES

• RECEIVE BOROUGH & COUNTY COUNCILLOR REPORTS
  Cllr Hudson passed on information regarding various events that are happening in the area in regards to remembrance. Cllr Hudson explained that the Uttoxeter masterplan consultation has come to an end & this is awaiting further decisions. Meeting undertaken with Staffordshire FA in regards to a potential sports hub. HS2 plans discussed with the Cllrs. Cllr Hudson talked of the renovation of the Washlands in Burton on Trent which is currently in consultation. Cllr Hudson wanted to ensure that we are inviting him to events in the area & keeping him up to date with issues. Cllr White will seek to join Chair and Vice Chair for online meetings prior to the parish council meeting to ensure that he is able to pass on information when he is unable to attend the full meeting. Cllr White explained that further from the Chancellor’s budget he does not envisage any cuts to council funding. Cllr White explained that Highways work will be accelerated & remain a high priority.

Action; clerk to initiate online meetings with Cllr White

• TO AGREE BUDGET & PRECEPT REQUEST FOR 2022/2023

Budget & Precept amount agreed.

Action; Clerk to await further instruction from ESBC.

1. TO AGREE ON MEETING DATES FOR 2022/2023
   All meeting dates for 2022 agreed. Discussion in relation to additional meeting in April for the Annual Parish Council Meeting to ensure that parish council is engaging with parishioners

Action; Clerk to update website & inform relevant bodies

1. TO CONSIDER A QUOTE IN RELATION TO COMPLETION OF PHASE 2 OF THE TREE SURVEY

Chairman offered thank you to Cllr Tyson for all his hard work in this area. It was agreed to proceed with the quote issued by Fairview for phase 2. All in favour.

Action; Clerk to inform Fairview & plan work for Spring/Summer 2022

12. TO PROVIDE AN UPDATE ON THE MEETING HELD ON 28^TH OCTOBER WITH STAFFORDSHIRE COUNTY COUNCIL IN RELATION TO HIGHWAYS IN HANBURY

A remote meeting was held with Cllr White and Richard Rayson from SCC Highways. A strong case was put forward for a reduction in the current National speed limit of 60 mph. A further site meeting with Richard Rayson agreed for 19^th November to agree further discussions. Cllr White expressed the view that these matters should be expedited as soon as possible. With regards to the Anslow crossroads, no traffic calming measures or a reduction in speed will be undertaken at this time. The view was that the highest level of signage now in place on all approaches to the cross roads was a sufficient response. Cllr Bailey reported that the manhole cover by The Green is still unsafe & no solution has yet been found for this. Cllr Bailey has reported this to the water board and barrier fencing has been put around the site in the interim

1. TO DISCUSS UPDATING THE NOTICEBOARDS

Cllr Hendon explained that funds have been offered for a notice board from Townlands Charity. Discussion undertaken regarding having two new notice boards in the village bus shelter, allowing one for the parish council & one for general notices. This would then allow for the heavily deteriorated notice board at Hall Drive to be removed and be a cost effective solution due to the new location being under cover & easier for parishioners to access. All in favour of this.

Action; Cllr Gregson to order and install new noticeboards & remove the Hall Drive notice board.

1. APPROVAL OF THE UPDATED GENERAL PRIVACY POLICY, GDPR POLICY & MEDIA POLICY

All documents approved.

Action; Clerk to upload to website

1. TO DISUCSS AND APPROVE POTENTIAL ENVIRONMENTAL WORK ON THE VILLAGE POND

Chairman explained that conservationist, Lawrence Oates, has been very active on our behalf contacting Natural England and also the Freshwater Trust. He is recommending a short term solution of putting in a smaller pond within the existing one using inexpensive builder’s plastic to give the newts somewhere to lay for the Spring season. He has provided a quote for the plastic of £65 and is happy to oversee the job free of charge but Hanbury village will need to provide the volunteers from the village to assist in installing it. All agreed for this short term solution.

Action; Cllr Hendon will purchase the liner & liaise with Lawrence Oates.

1. TO PROVIDE A POTENTIAL UPDATE ON THE PLAYPARK & REVIEW QUOTES FOR POTENTIAL SUPPLIERS

Park is now open & has been for some time. Quotes from 3 companies for play equipment have been sought. These have been compared and it was agreed to proceed with Sovereign who provided the best value for money for the equipment quality sought and is within the budget. Installation is anticipated to be early May. All in favour. HS2 funding mentioned by Cllr Hudson for further enquiry. Common discussed by Cllrs, looking at supporting this going forward but the playing field will take precedence over this.

1. CONFIDENTIAL ITEM- TO REVIEW CLERK RENUMERATION

Pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the Meeting due to the confidential nature of the business to be transacted

1. COUNCILORS REPORTS

Closed Churchyard: Quote of £470 for Priority 2 work identified in the recent survey has been received from Fairview . Agreement needed to proceed with the work possibly in spring 2022. Transfer of responsibility to ESBC has not progressed due to a lack of communication from the Borough. Cllr Hudson will offer support on this.

Tree Policy: Further confirmation has been given as to ownership but this is still ongoing

1. CLERKS REPORT
   Still chasing dog poo bins – Awaiting information w/c 8^th Nov

Quote chased & received for phase 2 tree survey

Updated policies

Banking mandate corrected

Register of Electors complete for 2022

Action; Clerk to add information to notice board to ensure that minutes are accessible

FINANCE

Review budget tracker

6 payments for November
Clerk’s remuneration	Salary – September	221.86	£239.19
	Home office allowance	£17.33
Clerk’s remuneration	Salary – October	221.86	£239.19
	Home office allowance	£17.33
SPCA	Explore Chairmanship		£50.00
Newborough PC	Agendas & Minutes course		£20.00
Jenny Hendon	Boston Seeds		£24.99
Bloomin Gardens	Maintenance playing field/church yard		£2602.54
		TOTAL	£3175.91

All approved.

Action; Clerk to make payments as soon as possible

Meeting closed at 21.40pm

Date of the Next Meeting: 7.30pm on Monday 17^th January 2022

Parish Council Information can be found on the internet at – https;//www.hanburyparishcouncil.org.uk